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Project Planning / Readiness

Alchemy delivers a comprehensive, pre-project organizational readiness program that includes the following:

  • Project Governance

  • Resource Planning, Project Team Formation, and Backfill Strategies

  • Roles + Responsibilities

  • Scope + Timeline Confirmation

  • Data Migration Strategy

  • Change Management Plan

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Deployment Services

Alchemy combines a deeply experienced team with a proven implementation methodology focused exclusively on Higher Education to deliver highly successful results across the entire Workday application portfolio:

  • Workday Student

  • Workday Human Capital Management / Payroll

  • Workday Financials Management

  • Workday Adaptive Planning

  • Advanced Reporting

  • Technical Services

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Workday Student

Alchemy’s deep commitment to Workday Student stems from our belief that this is one of the most transformative technology offerings to hit campuses in the last 20+ years. We are #1 in the Workday ecosystem (go-lives, active projects, consultants, most experience, deepest bench) and bring our proven deployment approach, tight alignment to Workday development, and creative solutions to every project.

Extensive Experience

  • Legacy System Conversions (Banner, Colleague, PeopleSoft/Oracle, Jenzabar, Powercampus)

  • Packaged Integrations to popular 3rd party systems (Slate, PowerFAIDS)

  • Enrollments of all sizes (smallest to the largest)

  • Fixed Fee Programs

Academic Specialties

  • Recruiting & Admissions

  • Records, Curriculum, Registration, Advising

  • Financial Aid

  • Student Financials

  • Reporting (State Reporting)

Workday Human Capital Management / Payroll

Alchemy thoroughly understands the unique Human Resources, Benefits, and Payroll needs of Higher Education institutions. Our team of experts combine their knowledge and experience with both the administrative and academic business offices to drive efficiencies and unlock the full potential of the Workday system.

Academic Specialties

  • Academic Pay (9 over 12; 10 over 12; Split Funding; Multi-Positions; Activity/Contract Pay)

  • Faculty Management (Recruiting, Committees, Tenure, Sabbaticals, Bio-Sketches)

  • Benefits, Leave, Time and Payroll Calendar(s)

  • Talent Management

  • Student Employment

  • Reporting

Workday Financials Management

Alchemy delivers a comprehensive program to fully maximize the efficiencies, analytics, and business processes that Workday Financial Management brings to your institution. Our team has the depth of experience in public and private institutions of all sizes and complexities to help configure the Workday system to meet your fiduciary needs.

Academic Specialties

  • Endowments

  • Encumbrance Accounting

  • Grants Management

  • Planning & Budgeting

  • Purchasing, Assets, Expenses

  • Reporting

Workday Adaptive Planning

Alchemy understands the importance of the Planning and Budgetary process in the business operations within Higher Education. Either before, during, or after your initial go-live on Workday systems – our team specializes in aligning the Workday Adaptive Planning implementation to strategically align with your institution’s Planning process.

  • Pre-Project Deployments (Adaptive 1st)

  • Post-Project Deployments (Adaptive After)

Advanced Reporting

Alchemy’s Advanced Reporting Services combine our deep Workday expertise with your cross-organizational data knowledge to build holistic views into your operations. By combining Workday data with other essential information housed in non-Workday systems, you will be able to spot trends and patterns to better inform your business decisions. Alchemy brings a portfolio of reusable artifacts from its Advanced Reporting Library at the onset of every engagement.

Advanced Reporting Library

  • Alchemy Standard Reports Catalog (Registration Validation, Payment Processing, Financial Aid Over-Award)

  • Business Intelligence / Analytics (Registration Predictions)

  • Dashboards

  • Prism

  • State Reporting

Technical Services

Alchemy offers some of the most experienced and highest impact technical services available in the Workday ecosystem. Our integrations and data conversion teams are thoroughly familiar with the Workday platform to facilitate the interoperability of Workday with your portfolio of other systems on campus. Alchemy specializes in leveraging reusable content to drive efficiencies and cost savings across all technical services associated with your Workday implementation.

Technical Services Library

  • Data Conversion (ETL, Scripts, Workbook Tooling)

  • Integration Catalog

  • Security

  • Roles

  • Advanced Testing Services (Datasets, Testing Leads)

Change Management & Advisory Services

As you transition to Workday, the success of your project will largely depend on how well you support your team through organizational readiness, leadership engagement, communication and training. Alchemy offers Change Management and Advisory Services tailored to your institution’s unique needs and cultural practices. We partner and collaborate with you both before and during your implementation to address challenges, develop a sustainable operating model, and ensure that staff, faculty and students are fully prepared for Workday at go-live.  

Alchemy Change Management Services are delivered in three different tiers – each meant to provide varying levels of support dependent on the structure and needs of your institution.

  • Foundational (Tier 1): Alchemy creates the strategic plan, activities and deliverables needed for you to support your end-users

  • Core (Tier 2): Alchemy designs and helps implement a comprehensive strategy, plan and tools to support your end-users, and leverages a train-the-trainer approach

  • Comprehensive (Tier 3): Alchemy deploys a high-touch strategy and delivers extensive resources to support and train your end-users

Alchemy Advisory Services are customizable offerings intended to enhance your Workday implementation prior to and during the project. These include:

  • Enterprise Project Preparedness & Readiness

  • Testing Management Services

  • Alchemy Advisory Accelerator

  • Customer User Experience

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Production Services

Having made the commitment to Workday, as well as the hard work to implement it, now it’s time to fully leverage your investment with Alchemy’s Production Services offerings. Our experienced, high-touch, post-production team helps you continuously transform, modernize, and deliver valuable added capabilities to your institution.

  • Managed Services

  • Workday Update / Release Support

  • Operational Support for Calendar / Fiscal Year-End Processing

  • Product Expansion

  • Feature Adoption (Advanced Compensation, Adaptive Planning, Prism)

  • Optimization

  • Advanced Reporting (State Reporting)

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